Student Volunteer Policy

Student Volunteer Policy

The Student Volunteers (SVs) are a core component of the IndiaHCI conference – getting together all parts, managing the nitty-gritty of daily tasks and ensuring that everything comes together in one place! Being a Student Volunteer is an excellent opportunity to interact with people in the HCI field- both from industry and academia, attend sessions, talks, and panels. As compensation, student volunteers enjoy several benefits. We are looking for enthusiastic students with strong interpersonal skills, who are ethical, reliable, punctual, organized, and proactive and are capable of working within a diverse group and support the conference behind the scenes.

Volunteer Benefits

Volunteer Benefits

  • An SV hoodie
  • Conference goodies
  • Access to the SV After-party
  • Waiver of registration fees
  • Local accommodation at reduced rates for outstation volunteers

Types of Volunteers

Types of Volunteers

At INDIAHCI 2019, there will be three types of student volunteers —

 

  • Local SVs
  • Non-Local SVs
  • SVs who have a submission accepted at INDIAHCI 2019.

 

While there are many things common for all SVs, there are some important differences:

 

  • As the name suggests, Local SVs are local to Hyderabad. They need to put in at least 40 hours of work. Their work may include managing the registration process, designing INDIAHCI 2019 collaterals, coordinating with local suppliers around venues, social events, and food, etc. Much of their work will happen before the conference (in some cases, way before the conference) and some during the conference.
  • Non-local SVs and SVs with an accepted submission need to put in at least 20 hours of work. Some of their work will be before the conference and some during the conference such as providing help with the kits, signage, venues, and registrations, or helping out with the logistics, managing workshops, etc.

 

All SVs must report to the SV Chairs on or before 31st October 2019.

Application Process

Application Process

To become an SV, you must be a full-time student during IndiaHCI 2019 Hyderabad or must have been a full-time student till June 2019.

 

Every applicant must apply on the website under SV volunteer registration form. At this time, you need to specify if you are applying as a Local SV or a Non-local SV and share any past volunteering experience.

 

SVs will be selected through a first-cum-first-serve basis and will be screened along with their CVs. Additionally, if possible, they will be assigned tasks based on past volunteer experience.SV selection will be announced as per the following tentative schedule:

 

  • (1 May 2019) Local SVs and Non-local SVs
  • (10 August 2019) SVs with an accepted submission

 

Do note that if you have an accepted submission again, the chance of you getting selected are much higher.

 

Further Process Selected SVs must arrive at ISB Campus, Gachibowli, Hyderabad on 31st October, 19 and report by 10 AM to the SV Chairs for the orientation. The student volunteers are expected to be present for all the three days of the conference. If you don’t show up by this time, you will be treated as a no-show and your student volunteers will be forfeited. In exceptional cases (such as floods or earthquakes), if you are not able to reach in time, you must inform the SV Chairs beforehand and take their approval to skip this meeting. If you have any questions or comments please contact the Student Volunteer Co-chairs at svchair2019@indiahci.org